Time Inclusion for Virtual Events

Question: How can organizers of virtual events be mindful of attendees and speakers in other time zones?

Description

Global accessibility is vital due to the role it brings in choosing when an event should take place. Time Inclusion for Virtual Events ensures support for participation from a global community during an event. Through this metric, we are able to be more inclusive to attendees and speakers in all regions of the world.

Objectives

Global accessibility should be understood when creating a virtual event in order to allow attendees and speakers in all regions to benefit from the event. The goal of this metric is to help organizers of virtual events develop a reasonable method to ensure those in different time zones feel included.

Implementation

Examples of Time Inclusion which can be implemented include:

  • Having the speaker do a pre-recording where the speaker is able to answer questions live in the chat
  • Doing a presentation within a certain time block for certain time zones
  • Preparing and sending a recording to be live within an hour
  • Network bandwidth options by platform for both live participation and video streaming at a later date

Data Collection Strategies

Survey attendees with Likert Scale [1-5] (Or Emoji Scale):

  • The event keeps time zone differences in mind
  • The event caters to my needs related to differences in time
  • The event provides adequate recordings of the talks I care about
  • I was provided with adequate low-bandwidth options at the event

Survey speakers with Likert Scale [1-5] (Or Emoji Scale):

  • The time block selected for my presentation at the event is fair to me
  • I have, or will receive, a recording of my presentation for later viewing

References

Medium Article

Contributors

  • Ruth Ikegah
  • Trisha Rajaram
  • Justin W. Flory
  • Matt Germonprez
  • Matt Cantu
  • Lauren Phipps
  • Yehui Wang